5 Wedding Planning Organization Tips

I’m not going to sugar coat it, wedding planning can feel pretty chaotic. Especially when you feel disorganized and all over the place. Between notes on pieces of paper, receipts in drawers and so so so many emails, it can feel overwhelming quickly. As a past bride myself, I totally understand the struggle, and I’m here to help you organized your planning process so you can be a little more stress free.

Make a wedding email

Having a wedding email is a nice way to separate your personal email from wedding planning. If you’re reaching out to multiple vendors, you want to be able to keep track of who has responded back to you. You also don’t want to miss out on any important information, newsletters, or inspirational emails!

Pro tip: About a month before your wedding, set your wedding email to forward to your personal email. That way you won’t miss any important emails from your vendors before or after your wedding (especially from your photographer and videographer!!!)

Set aside a day to plan

Pick one day a week to focus on wedding planning, and stick with it! Write out what you want to focus on that day ahead of time, either on a calendar or journal. When you have a date set and an idea of what you want to accomplish that day, you’re more likely finish it and not put it off.

Pro Tip: Plan out each month at the beginning of the month, so you don’t miss any important deadlines. Knowing when your payments and any final information is due to your vendors will help you keep on track!

Do a mind/brain dump

Not 100% sure what kind of wedding you want? Feeling overwhelmed by all the choices and options?

Take 15-20 minutes on your wedding planning day (weekly or monthly) to just dump what’s on your mind. It doesn’t all have to be wedding related, just whatever comes to mind. It helps give you some focus on what you really want and can lift a huge weight off your shoulders. If you’re more comfortable with pen and paper, write it down there. If you’re more of a typer, use a document in Google Drive to brain dump and look back on.

Dedicate online storage space

Speaking of Google Drive, it’s one of my personal favorite organization tools! You can store notes, inspiration, spreadsheets and more in folders. These folders can be shared with your planner, wedding party, and vendors!

Another great organization option is Trello. If you need somewhere to write out tasks, schedule your planning time and more, Trello is great for that. I personally use it myself in my business for tasks I need to do and to keep me on track.

I also suggest having a specific folder in your email for hired vendors. Especially if they have an online client portal or anything you need to log into, so you don’t lose the link!

Hire a planner (or at least a day of coordinator)

If you read the first four tips, and really thought - this is not for me, I would look into hiring a planner. Planners are there for you to help you plan your wedding, and take the stress off of you. They can help hire vendors and wrap up all the logistics, so you don’t have to. You can spend less time with emails and phone calls, and more time celebrating being engaged!

If a full planner isn’t in the budget, look into a day of coordinator. They can help with timeline creation and on your wedding day take care of the logistics and details so you can enjoy your day.